2017–18 Annual Report on the Access to Information Act

From April 1, 2017, to March 31, 2018


Table of Content

Introduction

Description of the Institution’s Structure

Delegation

Interpretation of the Statistical Report

Education and Training Activities

Overview of New or Revised Institutional Policies and Procedures

Key Issues Related to Access to Information Complaints and/or Investigations

Time Monitoring for Processing Access to Information Requests

Appendix A – Delegation Order

Appendix B – Statistical Report


Introduction

The Access to Information Act (ATIA) gives Canadians the broad legal right to information contained in federal government records.

The ATIA provides government institutions with 30 days to respond to access requests. Additional time may be granted if there are many records to examine, other government agencies to be consulted, or third parties to be notified. Access rights are subject to specific and limited exemptions.

This annual report to Parliament is submitted by the Public Sector Integrity Commissioner (the Commissioner) pursuant to section 72 of the ATIA. On April 15, 2007, the Public Servants Disclosure Protection Act entered into force. It created the Office of the Public Sector Integrity Commissioner of Canada (the Office). The new legislation replaced the Treasury Board Policy on the Internal Disclosure of Information Concerning Wrongdoing in the Workplace.

The Office of the Public Sector Integrity Commissioner is mandated to establish a safe, independent, and confidential process for public servants and members of the public to disclose potential wrongdoing in the federal public sector. The Office also helps to protect from reprisal public servants who have filed disclosures or participated in related investigations.

The Public Sector Integrity Commissioner is an independent agent, reporting directly to Parliament.

Description of the Institution’s Structure

The Access to Information and Privacy (ATIP) Coordinator is the only employee dedicated, on a part-time basis, to fulfil the Access to Information Act responsibilities. The Coordinator is assisted by a contractor for the processing of the requests.

Delegation

The Commissioner, as the head of the government institution, has designated, pursuant to section 73 of the ATIA, the persons holding the positions set out in the delegation order, or the persons occupying on an acting basis those positions, to exercise the powers, duties or functions of the Public Sector Integrity Commissioner as specified therein. A copy of the delegation order is included in Appendix A.

Interpretation of the Statistical Report

Appendix B provides a statistical report on the ATIA applications processed by the Office between April 1, 2017, and March 31, 2018.

The number of requests received during this reporting period is much lower than what was seen in previous years (see table 1). The Office received two new requests in this reporting period, one from the public and one from the media. None were carried over from the previous period and both processed requests were completed during this reporting period and within a 15-day timeframe. These two requests were nil returns.

Seven consultations were received from other government institutions and processed within the 30-day timeframe. Four were recommended for full release and the three others were partially released. Portions of the documents of one consultation were exempted under the following sections of the ATIA: 16.4(1)(a), 19(1) and 21(1)(a). The two others were partially exempted under section 16.4(1)(a). No extension was applied.

Two of these consultations dealt with statistical information provided by the Office to central agencies, one dealt with the topic of means of communications used by the Office, another one focused on the migration of institutional web-based information to the single portal Canada.ca, finally others dealt with the results of investigations carried by the Office under the Public Servants Disclosure Protection Act.

No translations were required to respond to the requests. The Office collected $10 in application fees and spent $37,100 in resources administering the ATIA.

Table 1 – Five-Year Trend of Access Requests

*Total requests processed includes any requests carried over from previous reporting periods.

 Text version

This line graph illustrates the new requests received and total requests processed from fiscal years 2013–14 to 2017–18. Number of requests are presented in along the y axis, increasing in increments of 5. These are graphed against fiscal years from 2013–14 to 2017–18 on the x axis.

  2013–14  2014–15  2015–16  2016–17  2017–18 
 New requests received 19 7 44 8 2
 Total requests processed  20 11 36 24 2

Education and Training Activities

Considering the low volume and nature of the requests received during this reporting period, no training on access to information was provided to PSIC employees. However, a refresher on one’s ATIP responsibilities will be delivered to all personnel in the next reporting period.

Overview of New or Revised Institutional Policies and Procedures

There were no new or revised institutional policies or procedures implemented in the reporting period that had an impact on access to information.

Key Issues Related to Access to Information Complaints and/or Investigations

No complaint was received by the Office during this reporting period and the previous one. However, a number of complaints received in previous reporting periods are still under investigation by the Information Commissioner. The Commission will complete an analysis of this situation once all complaints have been resolved.

Time Monitoring for Processing Access to Information Requests

Though no formal time monitoring was conducted during the reporting period, the Office uses a case management system to track processing times regarding access to information requests. This tool assists the Access to Information and Privacy Coordinator and the contractor dedicated to this function in monitoring timelines to ensure compliancy with legislated deadlines.


Appendix A

Access to Information Act Delegation Order

The Public Sector Integrity Commissioner of Canada, as the head of the government institution, hereby designates pursuant to section 73 of the Access to Information Act, the person holding the position set out below, or the persons occupying on an acting basis those positions, to exercise the powers, duties or functions of the Public Sector Integrity Commissioner as specified below.
 

PositionSections of the Access to Information Act
Deputy CommissionerFull Authority
ATIP CoordinatorFull Authority


I name France Duquette as Access to Information and Privacy Coordinator.

Date: May 10, 2017

Signed by: Joe Friday, Public Sector Integrity Commissioner


Appendix B

Statistical Report on the Access to Information Act

Name of institution: Office of the Public Sector Integrity Commissioner of Canada

Reporting period: 2017-04-01 to 2018-03-31

Part 1 – Requests under the Access to Information Act
1.1 Number of Requests
 Number of Requests
Received during reporting period2
Outstanding from previous reporting period0
Total2
Closed during reporting period2
Carried over to next reporting period0
1.2 Sources of requests
SourceNumber of Requests
Media1
Academia0
Business (private sector)0
Organization0
Public1
Decline to Identify0
Total2
1.3 Informal requests
Completion Time

1 to 15 days

16 to 30 days

31 to 60 days

61 to 120 days

121 to 180 days

181 to 365 days

More Than 365 days

Total

1

0

0

0

0

0

0

1

Part 2 – Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition of requestsCompletion Time
1 to 15 days16 to 30 days31 to 60 days61 to 120 days121 to 180 days181 to 365 daysMore than 365 daysTotal
All disclosed00000000
Disclosed in part00000000
All exempted00000000
All excluded00000000
No records exist20000002
Request transferred00000000
Request abandoned00000000
Neither confirmed nor denied00000000
Total20000002
2.2 Exemptions
SectionNumber of requests
13(1)(a)0
13(1)(b)0
13(1)(c)0
13(1)(d)0
13(1)(e)0
14(a)0
14(b)0
15(1) — I.A.Footnote *0
15(1) — Def.Footnote *0
15(1) — S.A.Footnote *0
16(1)(a)(i)0
16(1)(a)(ii)0
16(1)(a)(iii)0
16(1)(b)0
16(1)(c)0
16(1)(d)0
16(2)(a)0
16(2)(b)0
16(2)(c)0
16(3)0
16.1(1)(a)0
16.1(1)(b)0
16.1(1)(c)0
16.1(1)(d)0
16.2(1)0
16.30
16.4(1)(a)0
16.4(1)(b)0
16.50
170
18(a)0
18(b)0
18(c)0
18(d)0
18.1(1)(a)0
18.1(1)(b)0
18.1(1)(c)0
18.1(1)(d)0
19(1)0
20(1)(a)0
20(1)(b)0
20(1)(b.1)0
20(1)(c)0
20(1)(d)0
20.10
20.20
20.40
21(1)(a)0
21(1)(b)0
21(1)(c)0
21(1)(d)0
220
22.1(1)0
230
24(1)0
260
Footnotes

Footnote *I.A.: International Affairs (Return to footnote * referrer)

Footnote * Def.: Defence of Canada (Return to footnote * referrer)

Footnote * S.A.: Subversive Activities (Return to footnote * referrer)

2.3 Exclusions
SectionNumber of requests
68(a)0
68(b)0
68(c)0
68.10
68.2(a)0
68.2(b)0
69(1)(a)0
69(1)(b)0
69(1)(c)0
69(1)(d)0
69(1)(e)0
69(1)(f)0
69(1)(g) re (a)0
69(1)(g) re (b)0
69(1)(g) re (c)0
69(1)(g) re (d)0
69(1)(g) re (e)0
69.1(1)0
2.4 Format of information released
DispositionPaperElectronicOther formats
All disclosed000
Disclosed in part000
Total000
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requestsNumber of pages processedNumber of pages disclosedNumber of requests
All disclosed000
Disclosed in part000
All exempted000
All excluded000
Request abandoned000
Neither confirmed nor denied000
2.5.2 Relevant pages processed and disclosed by size of request
DispositionLess than 100 pages processed101–500 pages processed501–1,000 pages processed1,001–5,000 pages processedMore than 5,000 pages processed
Number of RequestsPages disclosedNumber of RequestsPages disclosedNumber of RequestsPages disclosedNumber of RequestsPages disclosedNumber of RequestsPages disclosed
All disclosed0000000000
Disclosed in part0000000000
All exempted0000000000
All excluded0000000000
Request abandoned0000000000
Neither confirmed nor denied0000000000
Total0000000000
2.5.3 Other complexities
DispositionConsultation requiredAssessment of feesLegal advice soughtOtherTotal
All disclosed00000
Disclosed in part00000
All exempted00000
All excluded00000
Request abandoned00000
Neither confirmed nor denied00000
Total00000
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadlinePrincipal Reason
WorkloadExternal consultationInternal consultationOther
00000
2.6.2 Number of days past deadline
Number of days past deadlineNumber of requests past deadline where no extension was takenNumber of requests past deadline where an extension was takenTotal
1 to 15 days000
16 to 30 days000
31 to 60 days000
61 to 120 days000
121 to 180 days000
181 to 365 days000
More than 365 days000
Total000
2.7 Requests for translation
Translation RequestsAcceptedRefusedTotal
English to French000
French to English000
Total000
Part 3 – Extensions
3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69Other
All disclosed0000
Disclosed in part0000
All exempted0000
All excluded0000
No records exist0000
Request abandoned0000
Total0000
3.2 Length of extensions
Length of extensions9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69Other
30 days or less0000
31 to 60 days0000
61 to 120 days0000
121 to 180 days0000
181 to 365 days0000
365 days or more0000
Total0000
Part 4 – Fees
Fee TypeFee CollectedFee Waived or Refunded
Number of
requests
AmountNumber of
requests
Amount
Application2$100$0
Search0$00$0
Production0$00$0
Programming0$00$0
Preparation0$00$0
Alternative format0$00$0
Reproduction0$00$0
Total2$100$0
Part 5 – Consultations Received From Other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
ConsultationsOther Government of Canada institutionsNumber of pages to reviewOther organizationsNumber of pages to review
Received during reporting period75500
Outstanding from the previous reporting period0000
Total75500
Closed during the reporting period75500
Pending at the end of the reporting period0000
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
RecommendationNumber of days required to complete consultation requests
1 to 15 days16 to 30 days31 to 60 days61 to 120 days121 to 180 days181 to 365 daysMore than 365 daysTotal
All disclosed31000004
Disclose in part21000003
All exempted00000000
All excluded00000000
Consult other institution00000000
Other00000000
Total52000007
5.3 Recommendations and completion time for consultations received from other organizations
RecommendationNumber of days required to complete consultation requests
1 to 15 days16 to 30 days31 to 60 days61 to 120 days121 to 180 days181 to 365 daysMore than 365 daysTotal
All disclosed00000000
Disclose in part00000000
All exempted00000000
All excluded00000000
Consult other institution00000000
Other00000000
Total00000000
Part 6 Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
Number of DaysLess than 100 pages processed101–500 pages processed501–1,000 pages processed1,001–5,000 pages processedMore than 5,000 pages processed
Number of RequestsPages disclosedNumber of RequestsPages disclosedNumber of RequestsPages disclosedNumber of RequestsPages disclosedNumber of RequestsPages disclosed
1 to 150000000000
16 to 300000000000
31 to 600000000000
61 to 1200000000000
121 to 1800000000000
181 to 3650000000000
More than 3650000000000
Total0000000000
6.2 Requests with Privy Council Office
Number of DaysLess than 100 pages processed101–500 pages processed501–1,000 pages processed1,001–5,000 pages processedMore than 5,000 pages processed
Number of RequestsPages disclosedNumber of RequestsPages disclosedNumber of RequestsPages disclosedNumber of RequestsPages disclosedNumber of RequestsPages disclosed
1 to 150000000000
16 to 300000000000
31 to 600000000000
61 to 1200000000000
121 to 1800000000000
181 to 3650000000000
More than 3650000000000
Total0000000000
Part 7 Complaints and Investigations
Section 32Section 35Section 37Total
0000
Part 8  Court Action
Section 41Section 42Section 44Total
0000
Part 9  Resources Related to the Access to Information Act
9.1 Costs
ExpendituresAmount
Salaries$5,710
Overtime$0
Goods and Services$15,212
Professional services contracts$14,812 
Other$400
Total$20,922
9.2 Human Resources
ResourcesPerson Years Dedicated to Access to Information Activities
Full-time employees0.02
Part-time and casual employees0.00
Regional staff0.00
Consultants and agency personnel0.08
Students0.00
Total0.10
2018-12-18